Print and Mail Documents With Automation

Online On-Demand & Bulk Fulfilment

Generate, personalise, mail, and track financial, regulatory, legal, or communication documents with automated workflows to save time, cost, and effort.

Trusted by 1000+ Customers

The Easiest, Fastest Way to Mail Documents

Create and send critical physical documents in minutes.

Automated
Define custom triggers to dispatch documents based on user actions or events.
Personalised
Dynamically tailor individual documents with recipient-specific information.
Trackable
Monitor the delivery status of individual mailpieces from a unified dashboard.

Benefits of Sending Documents With PostGrid

Say goodbye to in-house printers and trips to the post office.

No Physical Overhead

Remove the need to manage expensive hardware, printer availability, sorting, and inserting to save time and money.

Higher Productivity

Stop manual drafting, printing, folding, stuffing, and enveloping with automated and collaborative workflows.

Improve Deliverability

Validate mailing lists before dispatch with a PAF-certified tool to reduce return rates and failed deliveries.

Deep Personalization

Merge variables into individual documents to autopopulate recipient-specific data and avoid manual personalisation.

Secure Document Processing

Print and mail sensitive documents via a compliant and secure infrastructure to prevent data breach situations.

On-Demand Flexibility

Send low or high-volume documents from a single dashboard without worrying about scalability or bottlenecks.

Faster Fulfillment

Stop using manual workflows or juggling between vendors to improve printing and delivery timelines drastically.

Synchronize Data

Connect with CRM, ERP, or accounting software to sync data for every mission-critical document in real-time.

Core Capabilities That Take Physical Documents to the Next Level

Adaptable solution for accounting, compliance, operational, and marketing teams.

01

Template Editor
Use the built-in HTML template editor to create and customise document templates with custom logos, fonts, colours, and layouts.

02

Merge Variables
Autopopulate recipient-specific data into the individual mailers with Variable Data Printing (VDP), reducing manual errors and saving time.

03

Flexible Document Formats
Fulfil diverse document requirements by printing on UK letter and legal-sized paper, MICR-compliant cheques, and return envelopes.

04

QR Codes & PURLs
Attach custom interactive elements in mailers to navigate recipients to online portals for action and gather useful engagement insights.

05

Per-Piece Tracking
Monitor the delivery status of individual mailpieces with the postal carrier tracking to predict timelines.

06

Built-In Address Verification
Validate and standardise entire mailing lists against the official Canada Post database to reduce returns to sender and lost mail.

07

Triggered Mailing
Integrate existing CRMs, ERPs, or accounting software to trigger automated documents based on predefined rules or events.

08

Document Routing
Print documents at the printing facility nearest to the particular recipient, saving postage costs and shortening delivery time.

09

Developer-First API
Access the REST API with native SDKs, Test Keys, and a sandbox environment to test implementation and integration capabilities.

10

Virtual Mailbox
Digitise inbound and return mail to sync data in real-time with high-quality OCR scanning and avoid physically checking mailboxes.

11

Role-Based Access Controls
Define roles and permissions to avoid unauthorised access to sensitive information, preventing data breaches and governing usage.

12

Document Inserts
Send multi-page documents with custom inserts for advertisements, coupons, flyers, announcements, or cheques in the same envelope.

Types of Documents Organisations Mail With PostGrid

One easy-to-use solution for diverse document automation needs.

Statements & Invoices

Pull data directly from accounting software to generate hyper-personalised statements and invoices with accurate billing information. Organisations can also schedule or set up triggers to automatically mail these financial mailings.

Contracts & Renewal Letters

Stop manually processing contracts for every client with PostGrid. Use built-in address validation capabilities to ensure each letter reaches the intended recipient with a variable proof of delivery.

Event Invitations

Dynamically personalise individual invitation letters with recipient-specific information to encourage a higher visitor count. Include custom QR codes and PURLs to track registrations in real-time.

Welcome Letters

Automatically dispatch personalised welcome letters from CRMs the moment new clients/customers hop into the sales pipeline. It ensures a smoother onboarding and a better user experience.

Credit Reminders

Get timely payments and regulate cash flow by triggering credit reminders based on specific events or dates. PostGrid equips businesses with an auditable trail of physical correspondence for efficient debt recovery workflows.

Compliance & Legal Notices

Send critical notices via 1st Class Mail and track them using postal barcodes to secure official proof of delivery and compliance. It is a necessity for highly regulated industries like healthcare, finance, and insurance.

Physical Newsletters

Distribute weekly, monthly, or quarterly newsletters or stakeholder updates with dynamically personalised content and branded design. Organisations can maintain a consistent physical brand presence for high-volume newsletters with PostGrid.

Tax & Financial Forms

Rely on the SOC 2 TYPE 2 and GDPR-compliant infrastructure to send sensitive tax and other documents securely. PostGrid ensures no operational bottlenecks even during the peak tax seasons, maintaining a complete audit trail.

Explanation of Benefits (EOBs)

Move from digital claims processing to physical mail delivery without exposing Protected Health Information (PHI) using PostGrid. Set up predefined triggers to send EOBs the moment a patient applies for a health insurance policy.

Human Resources Communications

Free up HR resources by automating the generation and dispatch of policy updates, benefit enrollment packets, employee notices, and announcements. Use conditional logic and merge variables to hyper-personalise each document and its timing.

Security, Privacy, and Compliance

Built With Enterprise-Grade Personal Information Protection in Mind.

Secure
End-to-end data encryption, Continuous threat monitoring, Hosted on secure AWS servers, Third-party audits
Private
Role-Based Access Controls (RBAC), Single Sign-on (SSO), Minimal Retention Policy, Sub-Org Management
Compliant
GDPR, HIPAA, PIPEDA, SOC 2 TYPE 2, PCI DSS

Configure and Automate Documents From Anywhere

Faster, Reliable, and Convenient Document Mailing.

2

Industry-Leading SLA

99

Solution Uptime

1000

Enterprise Customers

Serving Unique Needs With Enterprise Expertise

Access flexible tools, fast turnaround, and reliable support to work with confidence.

	PostGrid	In-House Facility	Local Copy Shop	Large Legacy Printers
No Minimum Orders	✔	✘	✘	✔
Consistent Quality	✔	✔	✘	✔
24/7 Customer Support	✔	NA	✘	✔
Diverse Document Formats	✔	✘	✘	✔
Dynamic Personalisation	✔	✘	✘	✘
Cloud-Based Management	✔	✘	✘	✔
Mail Carrier Support	✔	✘	✘	✘
Branding Toolkit	✔	✘	✘	✘
Real-Time Reporting & Analytics	✔	✘	✘	✘
Printing Confirmation	✔	✔	✔	✔
Compliance	✔	Partial	✘	Partial
Automation	✔	✘	✘	Dependent on the vendor