Trigger and dispatch professional, accurate invoices without investing in physical hardware or manual administrative staff.
Trusted by 1000+ Customers
End-to-End Scalable Billing Solution
Deliver precise, professional bills every time.
- Recurring
Dispatch invoices at fixed intervals for ongoing services to make cash flow consistent. - One-Time
Set up custom event-driven triggers to send physical invoices for individual purchases. - Regulatory
Automate high-priority statements to fulfil legal and financial reporting obligations.
Why Do Organisations Print and Send Invoices With PostGrid
Decentralised, cloud-based infrastructure to send printed invoices from anywhere.
Accelerate Payment Cycles
Cut Days Sales Outstanding (DSO) and improve cash flow with an industry-leading SLA of two business days.
No Physical Overhead
Send invoices on demand without worrying about printer, paper, toner, storage, and maintenance costs.
Complete Audit Trails
Maintain compliance requirements by accessing auditable delivery records from a centralised dashboard.
Operational Scalability
Handle any billing volume without bottlenecks by relying on a vast printing and mailing fulfilment network.
Reduce Manual Errors
Connect the solution with existing accounting tools to sync financial data and end manual entries.
Workflow Automation
Build custom triggers based on conditional logic and events to send invoices without manual intervention.
Improve Deliverability
Cross-verify mailing lists against the postal database before sending to avoid failed deliveries.
Superior Productivity
Reallocate human capital away from repetitive tasks, such as drafting, printing, stuffing, and enveloping.
How It Works
Move from inaccurate, redundant billing to triggered workflows in minutes.
01
Connect the API
Use native integrations for CRMs, ERPs, and accounting software to synchronise billing workflows in real-time.
02
Configure & Trigger
Build templates with custom branding and define triggers to send invoices based on workflow events, user action, or scheduling rules.
03
Track Delivery
Access the dashboard to get real-time delivery statuses with postal tracking once the invoice is handed over to the mailing carrier.
Optimised for Businesses and Power Users
Instant deployment for finance departments and engineering teams.
Variable Data Printing
Dynamically autopopulate bills with unique, recipient-specific financial data by injecting custom merge variables.
Built-In Address Verification
Use PAF-certified address validation capabilities to flag invalid records before generating and mailing bills.
Secure Batch Processing
Upload CSV files directly to process enterprise high-volume invoices at scale to save time, resources, and effort.
Invoice Routing
Print invoices at the printing facility nearest to the particular recipient, saving postage and fast-tracking delivery.
Tracking & Analytics
Embed postal barcodes into invoices to track delivery statuses from a unified dashboard.
Role-Based Access Controls
Determine custom roles and permissions across departments to restrict unauthorised access to sensitive financial data.
Native Integrations
Connect physical billing workflows with all major CRMs, ERPs, and accounting systems to sync data and automate invoices.
Developer Support
The REST API offers native SDKs, Test Keys, and a sandbox environment for engineering teams to experiment with.
NCOA Processing
Update outdated mailing addresses with Royal Mail National Change of Address databases to ensure invoice deliverability.
Mailing Class Prioritization
Send using different Royal Mail mailing classes, like 1st Class Mail, depending on invoice priority.
QR Codes & PURLs
Add interactive elements to invoices to navigate recipients directly to payment gateways for quick resolution.
White-Label Infrastructure
Agencies and financial service providers can use sub-organisation features to set custom branding and billing criteria.
Templates Built to Promote Brands With Consistency
Making every transaction a corporate touchpoint with custom branding.
Every invoice could be a marketing and brand awareness opportunity for businesses. Use it to look professional and polished to the recipients.
- Built-In Template Editor
Access the intuitive, drag-and-drop HTML editor to personalise invoices with custom logos, fonts, colours, layouts, and other elements. It helps in aligning with brand guidelines without the need for dedicated engineering. - Curated Template Gallery
PostGrid offers a highly curated, professional gallery of invoice templates. They are ready-to-use with pre-configured industry-compliant billing layouts for ease of use. - Dynamic Variable Customisation
Merge variables to include unique recipient data, personalised account summaries, and targeted promotional messaging into ordinary invoices. It delivers a highly personalised billing experience.
Print & Mail Automation for Unique Enterprise Invoices
All-in-one invoice printing and mailing solution for specialised billing workflows, formatting, and compliance.
Healthcare
Providers and medical businesses need a GDPR-compliant solution that can directly send invoices from their healthcare management system.
- Patient balance statements
- Insurance co-pay invoices
- Prescription fulfilment receipts
- Laboratory service bills
Finance
Financial institutions often need to send high-volume invoices and statements while being compliant with respective regulatory standards. PostGrid helps them to automate:
- Loan invoices
- Mortgage repayment statements
- Credit card billing
- Investment management fees
Retail & Ecommerce
Online and offline marketplaces often provide physical invoices to customers. It is a necessity for maintaining tangible transaction records and ensuring easier returns.
- Order fulfilment invoices
- Return shipment receipts
- Wholesale account bills
- Marketplace seller fees
Energy & Utilities
Energy providers and utility companies generate high-volume bills to highlight usage, charges, and variable costs.
- Electricity bills
- Natural gas invoices
- Water usage bills
- Waste collection invoices
Insurance
Insurance providers heavily rely on physical documents for compliance and record-keeping purposes. PostGrid removes the administrative headache in this process by helping them send:
- Premium renewal invoices
- Deductible payment notices
- Claims settlements
- Policy adjustment bills
Educational Institutions
Academic organisations need robust billing solutions to send invoices to their students without hiring additional faculty.
- Tuition fee invoices
- Enrollment deposit bills
- Campus housing statements
- Meal plan bills
Best-in-Class Enterprise Ready Data Security & Compliance Certifications
Integrates with your favourite tech stack & tools
Easily Improve your workflow and automate print & mail through seamless integration capabilities.
Frequently Asked Questions
Is There a Minimum Requirement to Send Invoices?
There’s a pay-per-piece pricing plan to help businesses send invoices at any scale without commitments. So, they only pay for what they send without any platform fees or hidden charges. However, the enterprise plan is highly recommended to access discounted postage rates.
Can Businesses Send Invoices With Special Inserts?
PostGrid lets businesses include letters, flyers, or announcements in their invoices.
Can Businesses Integrate PostGrid With Their Existing Tools?
Of course, PostGrid offers native integrations for all major CRMs, ERPs, accounting tools, and marketing automation software. There’s no need to write a single line of code to avail these quick integrations.
What Is PAF Certification? How Is It Relevant to Mailing Invoices?
The Postcode Address File (PAF) is a certification by Royal Mail for address validation vendors. It ensures the validated addresses are deliverable by the postal carrier. For invoices, deliverability is a critical factor to ensure timely payments and compliance. Addresses verified with a PAF-certified solution mean lower return to sender and fewer failed deliveries.
Is It Possible to Include Prepaid Return Envelopes With Invoices?
Yes, businesses can configure to have a #9 envelope or a custom-sized envelope while sending invoices. It is a perfect solution to fast-track the check remittance cycle from the recipients.
Ready to Get Started?
Start transforming and automating your offline communications with PostGrid
